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Instructional Design: Google Suite

This guide serves faculty, staff, and students in improving and supporting instruction and learning in various learning environments (e.g., face-to-face, hybrid, and fully online). This represents our effort to share our knowledge with you.

Google Suite for Education

Faculty & Students:

Whether you're new to the Google Suite of technology offerings (Google apps, Google Classroom, & Google Drive) or an established expert, we can all benefit from knowing more about the tools at our disposal. Spring Hill College is a Google Apps for Education partner. Faculty, staff, and students have free access to Google apps in their school Gmail and unlimited storage in their Google Drive. Visit the Google Products' Tip page to learn more about working with Google Suite (also known as G Suite). Learn how Google can enhance your entire educational experience. Browse the Learn Better and Product menus for more subjects that interest you. Here's a link to Google for Education privacy and security policy. Here's the link to the G Suite User Guide for Accessibility.



The SHC Office of Information Technology has useful information on how to use Gmail. Visit their Google Site on Google Apps for Spring Hill College. They also produce an introductory level blog on Google apps. For more information, contact the SHC HelpDesk located in the Burke Memorial Library, 1st Floor,, 251.380.2276.

Google Docs

YouTube Educator Channels

There are several advantages to using YouTube to host your video lectures and other media. The most important being your content can be kept private by identifying it as unlisted on your channel. This means that only those with the link (e.g., your students) would see it. Secondly, storing videos on YouTube makes it easily accessible to students, as it provides a media player. This means that students do not need to download one in order to play video files you share via the course or email, etc. Third, YouTube offers automatic captioning. The captions often include errors but are easily corrected. See the video tutorial on how to make corrections below. Lastly, YouTube is available free through your school’s Gmail account. As an educator, you can upload longer media content if you provide verification. See attached how-to guide.

Closed Captioning: All media must be accessible to persons with disabilities. Providing closed captions meets this requirement, as well as provides an alternative mode of delivery for all learners in our effort for universal design. Most instructors at SHC are using an unlisted YouTube Channel to share their lectures with students in online courses. Just ask the eLeaders, Dr. Carmody and Fr. Viscardi, how to do this! YouTube's captioning services isn't always correct. See Dr. Rogers' video tutorial on how to correct the captions on YouTube.  

Where to locate the Digication App in Gmail

Virtual G Suite Training

Google Drive

Google Classroom

Google Apps

Faculty & Students:

Google Apps are available to you in your Gmail account by selecting the dot matrix (Google Apps matrix). This will give you a drop-down menu of tools such as Calendar, Docs, Sheets, and Forms. It will show you the ones you use most often. To see others, select the More option at the bottom of the menu.  Google Drive is where all your productivity tools and artifacts are housed. Here are some examples of projects utilizing Google tools.

1. Use Google Drawings to create an infographic. See Dr. Rogers' simple example of a Google Drawing. Why use this tool? Visuals can help you and others remember the content. Find Google Drawings within your Gmail.

2. Use Google Sites to create a Website, portfolio, or workspace for an individual or group project. Here's a 1-minute video on how to access it from Gmail. Here's an example of a Google Site developed by an SHC College student for a sociology project, The New Day Experience.

3. Use Google Hangouts to collaborate via a web conference. You can share your computer screen, upload presentations, or collaborate on a Google Doc during a Hangout. Visit the Google Hangouts Guide for Teachers' website for instructions. Students will need to download some software the first time they use Google Hangouts. Smartphone users can get the app. Here are directions for Google Hangout. This Google website has directions for computer users, as well as Android and iPhone/iPad users.

4. Use Google Maps to pinpoint important locations. Google Maps can be downloaded as PDFs or embedded into websites. Here is the SHC sociology student project pinpointing re-entry resources in Mobile County for persons exiting the prison system: New Day Experience Re-entry Resource Map. 

Google's Chrome Browser

There are many benefits to using Google Chrome as your Internet browser for school and for work. This is because we are a Google Apps for Education campus and use Gmail as our school email. One benefit is that if you use the Chrome browser when logged into Gmail, you can drag-and-drop files as attachments to your email instead of uploading them. Other benefits include the various Chrome extensions that will interact with your display and content on the web, within emails and various software programs according to the permissions you establish in the settings. See time-saving tips below.

Apps to Convert Hand Drawn Homework to PDF

Google Scholar Alerts

If you’re not using Google Scholar Alert yet, Dr. Rogers encourages you to sign-up to receive them. You can set one up on any topic. She uses it to keep up-to-date with the latest research on educational gaming. It saves time. Plus, the periodic updates keep her actively reviewing articles.

To get started, log in to Gmail, go to this Google Scholar link and select the Alerts envelop icon. It's located in the upper left-hand corner of the drop-down menu.

Here’s an example from her inbox:

Date: Sat, Mar 8, 2014 at 12:24 AM
Subject: Scholar Alert – [ “educational gaming” “traditional learning” ]
Scholar Alert: [ “educational gaming” “traditional learning” ]

An Approach to Utilize Ubiquitous Devices for a Game-Based Learning Environment

T Tachino, K Yokota, A Madden – The Journal of Information and Systems in …, 2013
… These data were summarized for the practical design of educational gaming applications played
on smartphones and mobile phones. Smartphone and mobile phone approaches were important
methods in assessing individual performance and during the debriefing phase. …

This Google Scholar Alert is brought to you by Google.

Google Educator Certification

Faculty, Staff, and Students

Would you like to learn how to use Google tools to enhance your teaching and learning? We encourage you to obtain the Google Educator Level 1 and 2 training. These are offered at a minimal cost. For example, the Google Educator Level 1 certification cost only $10. You can take the training without paying until you're ready for the test to certify, so actually, the training is free. Check to see if this is something you'd like to add to your educator virtual toolbox and resume! They have more advanced training for innovators and trainers.

Drs. Rogers and Sanders are both Certified Google Educators on campus. Contact them for more information.