The Friends of the Spring Hill College Library is a volunteer group established to support and promote the Spring Hill College Library, Archives and Special Collections. The Friends raise and contribute funds through a variety of projects including the voluntary operation of the Book Nook used book store. The Friends encourage gifts and bequests of books and manuscripts to the Library and to the Archives and Special Collections and promote awareness of the Library and the college.
By Facebook page for the Friends of the Spring Hill College Library:
By Facebook page for the Book Nook at Spring Hill College:
ARTICLE I - NAME
The organization’s name is Friends of the Spring Hill College Library.
ARTICLE II - PURPOSES
The organization’s purposes are:
ARTICLE III - MEMBERSHIP
A. Membership categories include:
B. Each membership category equals one vote.
C. Members have borrowing privileges.
D. The membership year is 1 July through 30 June, coinciding with the College’s fiscal year. A new membership initiated after 30 December shall expire at the end of the following fiscal year.
ARTICLE IV - EXECUTIVE COMMITTEE
A. The Executive Committee consists of the President, Vice-President/President-Elect, Secretary, Treasurer, and the immediate past-President.
B. Except for the past-President, Executive Committee officers are elected by members present at the annual meeting and serve for two-year periods. The Secretary and Treasurer will serve staggered terms for continuity.
C. The Executive Committee is responsible for managing the organization between regular and specially called Board meetings. Actions taken by the Committee on behalf of the Board shall be submitted to the Board for ratification at the meeting immediately following such actions.
ARTICLE V - BOARD OF DIRECTORS
A. All Board members, excluding staff, shall be members in good standing (i.e. dues-paying members) of the Friends.
B. The Board consists of:
C. All members may recommend persons for the Board. New Board members are elected by the Board, serve two-year terms, and may be re-appointed by the President.
D. The Board makes all decisions necessary for the functioning of the organization and approves all programs and expenditures.
ARTICLE VI - DUTIES OF OFFICERS
ARTICLE VII - COMMITTEES
Committees are Annual Dinner, Book Nook, Hospitality, Literary Events, Membership, Literary Events, Nominating, Publications, Publicity, and Special Events
ARTICLE VIII - DUTIES OF COMMITTEE CHAIRS
A. ANNUAL DINNER: Chairs annual dinner and coordinates with Advancement personnel to pick event date (typically, the Thursday after graduation)
B. BOOK NOOK: Supports the Book Nook Manager and oversees all operations of the Book Nook, including culling gift materials and making recommendations for improvements
C. HOSPITALITY: Provides refreshments/hospitality at events, as directed by the President
D. LITERARY EVENTS: Proposes, develops and delivers Board approved literary events and series
E. MEMBERSHIP: Coordinates with Advancement staff to retain and build membership, drafts and send out annual renewal and new member letters, and processes and reports membership numbers and revenues
F. NOMINATING: Consists of current President, one past President and two Board members appointed by the President; submits a slate of officer nominees for approval at the Annual Dinner
G. PUBLICATIONS: Oversees publication of the Friends newsletter Bookends and manages all aspects of large-scale publishing projects
H PUBLICITY: Coordinates with the SHC Communications Office to publicize events and places notices of such in a variety of venues, organizations and publications
I. SPECIAL EVENTS: Chairs minimum of one annual fund raising event each fiscal year Board meetings and special events.
ARTICLE IX - MEETINGS AND PARLIAMENTARY AUTHORITY
A. The Board meets at least four times annually and at the call of the President. A quorum consists of three of the five Executive Officers and 50 percent of current Board members. Once a quorum is met, all business of the Board is approved by a majority of votes cast.
B. All meetings are governed by the latest edition of Robert’s Rules of Order.
C. The annual Board meeting is held in June.
ARTICLE X - GIFTS AND FUNDS
The Friends of the Spring Hill College Library is established by the authority of the College President and the Board of Trustees. All gifts including gifts-in-kind, shall be received, held, and administered as gifts to the College for the use of the Library. Cash or securities gifts shall be deposited with the Controller. The Friends have the authority to receive dues and specific gifts to meet the organization’s operating expenses. Funds will be dispersed by the Controller under proper requisition of the Treasurer of the Friends. Unrestricted gifts shall be allocated to the Library or related purposed by a quorum of the Board of the Friends.
ARTICLE XI - AMENDMENTS
This Constitution and By-Laws may be amended by a 2/3 vote of a quorum of the Board, after having been presented, in writing, 10 days in advance of the next meeting.
ARTICLE XII - DISSOLUTION
In the event of the organization’s dissolution, its books, records, archives, and general files shall be delivered to the custody of the College Archives.
Approved by Board: 9/11/13